# Will AI replace administrative assistants? Updated October 2026 Secretaries score 66 of 100 for AI exposure. AI can already do 48% of their task time. Another 42% gets faster with AI, and 10% still needs a person. - **48%** AI can do it - **42%** AI helps - **10%** Needs a person High exposure Higher than 97% of the 923 occupations we scored. ## Task by task We graded 31 tasks, listed here from most to least exposed. AI can do 13 of them today, speeds up 15 and leaves 3 to people. | Task | AI exposure | | --- | --- | | Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions. Proofreading and format checks are very well suited to AI. | 88% AI can do it | | Schedule and confirm appointments for clients, customers, or supervisors. Scheduling and confirming appointments is routine software work. | 82% AI can do it | | Create, maintain, and enter information into databases. Data entry and database upkeep are highly automatable. | 80% AI can do it | | Maintain scheduling and event calendars. Calendar maintenance is routine and handled by scheduling tools. | 80% AI can do it | | Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. Meeting notes and routine reports are strong AI drafting tasks. | 80% AI can do it | [See what AI can take on across an operations team](https://www.aigentcy.com/ai-for/operations/) ## How secretaries compare All occupations (923) Office and administrative support (51) **Secretaries score 66**, marked by the dark line. Each dot is a score, darker where more occupations share it. The short marks show the averages, 37 for all occupations and 57 for office and administrative support. ## Pay and outlook in the US Median pay $47,540 a year, May 2025 People employed 1.7 million in the US, May 2025 Projected change in jobs \-6.0% from 2024 to 2034 ## Skills to build - Proofread documents against company format policy in Microsoft Word - Build and maintain calendars in Microsoft Outlook - Check and correct database entries in Microsoft Access - Reconcile records and enter data in SAP software - Supervise clerical staff and set their daily work schedules - Train new staff on office equipment and phone systems ## Safer roles nearby 5 related occupations with lower scores. - [Executive assistants65 out of 100](https://www.aigentcy.com/ai-exposure/executive-assistants/) - [Office clerks60 out of 100](https://www.aigentcy.com/ai-exposure/office-clerks/) - [Administrative services managers38 out of 100](https://www.aigentcy.com/ai-exposure/administrative-services-managers/) - [Legal secretaries56 out of 100](https://www.aigentcy.com/ai-exposure/legal-secretaries/) - [Medical secretaries65 out of 100](https://www.aigentcy.com/ai-exposure/medical-secretaries/) ## Questions about secretaries and AI Will administrative assistants be replaced by AI? Partly. About 6 in 10 working hours of a secretary's job go to tasks AI can already do, mostly proofreading and scheduling appointments. What stays with people is supervising clerical staff, greeting visitors, and running office equipment that needs someone physically present. Which secretary tasks is AI taking over? Proofreading and format checks are the most exposed task, with an exposure score of 88. Scheduling and confirming appointments scores 82 and database entry scores 80, because these are routine steps that scheduling tools and software already handle without much human input. Which secretary tasks stay human? Operating office equipment and arranging repairs scores 12, since it needs a person at the machine. Supervising clerical staff scores 15 because training and daily judgement depend on people in the room. Greeting visitors scores 30 and still needs someone at the front desk. How can secretaries stay valuable as AI takes over routine work? Learn Microsoft Access and SAP well enough to check the records AI enters. Take on supervision of clerical staff and train new hires on office equipment. Review AI drafts in Microsoft Word and sign off on them before they go out. ## Related jobs - [Administrative supervisors55 out of 100](https://www.aigentcy.com/ai-exposure/administrative-supervisors/) - [Receptionists62 out of 100](https://www.aigentcy.com/ai-exposure/receptionists/) - [Human resources assistants66 out of 100](https://www.aigentcy.com/ai-exposure/human-resources-assistants/) - [Eligibility interviewers65 out of 100](https://www.aigentcy.com/ai-exposure/eligibility-interviewers/) ## Next steps for secretaries - ### Check your job Your job title is a rough guide. Your actual tasks decide your score. Paste your job description or CV and see which of your tasks AI can do. [Check your job](https://www.aigentcy.com/tools/ai-exposure-checker/) [Check your CV](https://www.aigentcy.com/tools/cv-checker/) ### Check which roles in your team AI can take on We map your team's tasks, show what AI can do today and build the automations that pay back first. [Book an AI audit](https://www.aigentcy.com/audit/) ## Related topics - [**Jobs AI can't replace**Cement masons score lowest, at 8.](https://www.aigentcy.com/ai-exposure/jobs-ai-cant-replace/) - [**Jobs most at risk from AI**Proofreaders score highest, at 76.](https://www.aigentcy.com/ai-exposure/jobs-most-exposed-to-ai/) - [**High-paying jobs with low AI exposure**Radiologists earn a median $420,860 and score 46.](https://www.aigentcy.com/ai-exposure/high-paying-jobs-low-ai-exposure/) - [**Entry-level jobs with low AI exposure**Cement masons need little prior training and score 8.](https://www.aigentcy.com/ai-exposure/entry-level-jobs-low-ai-exposure/) - [**Jobs AI speeds up the most**For natural sciences managers, AI speeds up 96% of task time.](https://www.aigentcy.com/ai-exposure/jobs-ai-speeds-up/) - [**AI and jobs in Malta**15 iGaming roles graded task by task.](https://www.aigentcy.com/ai-exposure/malta/) - [**Skills that keep work human**The skills to build in the jobs AI changes least.](https://www.aigentcy.com/ai-exposure/skills/) - [**Jobs A to Z**Every job we publish, by first letter.](https://www.aigentcy.com/ai-exposure/jobs/) - [**AI exposure by industry**Average scores for 22 occupation groups.](https://www.aigentcy.com/ai-exposure/industries/) - [**Write a CV screening software can read**How applicant tracking systems read a CV, and what to change.](https://www.aigentcy.com/ai-exposure/cv-screening-guide/) - [**AI for businesses**The tasks to automate first in each team and industry.](https://www.aigentcy.com/ai-for/) - [**How we score AI exposure**The grading, the weights and every source.](https://www.aigentcy.com/ai-exposure/methodology/) Occupation data from the O\*NET 30.3 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA), used under [CC BY 4.0](https://creativecommons.org/licenses/by/4.0/) and modified by Aigentcy. O\*NET® is a trademark of USDOL/ETA. Wage, employment and projection data from the U.S. Bureau of Labor Statistics. EU occupation names from ESCO, European Commission. AI usage signals from the Anthropic Economic Index (CC BY) and Microsoft Research (CC BY 4.0). [Methodology and sources](https://www.aigentcy.com/ai-exposure/methodology/). Scores © Aigentcy. Quote them with a link to the page.